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SAP

Satisfactory Academic Progress

The Office of Financial Aid is required by federal and state regulations to monitor the academic progress of potential and current financial aid recipients. Financial aid applicants must comply with the Satisfactory Academic Progress (SAP) Policy as a condition of initial or continued eligibility. Please note that even if a student has not currently applied for financial aid, or is not currently receiving aid, this policy still applies and prior academic progress will be evaluated to determine eligibility for financial aid.

Satisfactory academic progress is measured both qualitatively and quantitatively. The qualitative measure requires maintaining a satisfactory grade point average. The quantitative measure requires successfully completing a required ratio of attempted credits and receiving a degree in a timely manner.

For the purpose of maintaining financial aid eligibility, the following defines attempted credits and successful completion of attempted credits:

Attempted Credits include all credits with the following grades: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, P, F, FO, IN, IP, NR, DF, DP, WF, WP, DR, WI

Successful completion includes credits with the following grades: A, A-, B+, B, B-, C+, C, C-, D+, D, D- or P

NOTE:

If a course requires a grade of “C” or higher, any grades below this will not count as a successful completion of that course.


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Students must maintain the required grade point average (GPA) necessary to continue as degree candidates at the University. Therefore, they must maintain an academic standing consistent with the University's Academic Retention Policy as outlined in the University Catalog. If a student is dismissed from the University, their financial aid will be suspended. 

Academic Standing is reviewed at the end of each semester.

This policy states:

Undergraduate Students:

Warning: an undergraduate student whose cumulative GPA falls below a 2.0 will be placed on warning, indicating academic difficulty.

Probation: an undergraduate student on warning whose cumulative GPA falls below a 2.0 will be placed on probation, indicating serious academic difficulty.

Dismissal: an undergraduate student on probation whose cumulative and semester GPA fall below a 2.0 will automatically be dismissed from his/her program and the University. An undergraduate student will not be dismissed prior to attempting a minimum of 20 semester hours of coursework.

 

Graduate Students:

Warning: a graduate student whose cumulative GPA falls below a 3.0 will be placed on warning, indicating academic difficulty.

Probation: a graduate student on warning whose cumulative GPA falls below a 3.0 will be placed on probation, indicating serious academic difficulty.

Dismissal: a graduate student on probation whose cumulative and semester GPA fall below a 3.0 will automatically be dismissed from his/her program and the University. A graduate student will not be dismissed prior to attempting a minimum of 12 semester hours of coursework.

 

Law Students:

Probation: a law student whose GPA falls below a 2.0 at the close of the first semester will be placed on probation, indicating academic difficulty.

Dismissal: a law student whose cumulative GPA falls below a 2.0 after the second or any subsequent semester will be dismissed.

Whenever students are placed on warning or probation, their academic standing satisfies the qualitative measure for maintaining financial aid eligibility. 

 

Students who are dismissed from the University for Academic Reasons are ineligible to receive financial aid until they have been reinstated to the University, have submitted a financial aid appeal and have re-established eligibility through the appeal process.

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Pace of Completion Requirement:

Undergraduate and graduate students must successfully complete 67% of the total number of all attempted credits taken at the University inclusive of the transfer credits accepted by the University at the end of each academic year. The completion rate is checked annually at the end of the spring semester. The percentage is calculated by dividing the total number of all credits earned including transfer credits, by the total number of all credits attempted including transfer credits accepted by the University.

  • Students may NOT use the summer semester to make up PACE deficiencies to restore financial aid eligibility.
  • Eligibility for the Summer 2013 and subsequent academic years will be determined by the total number of all attempted/earned credits taken at the University, inclusive of the transfer credits accepted by the University at the end of each Spring semester.


Academic Amnesty/Salvage:

The University has approved two policies, which provide academic renewal to students who previously showed poor academic performance at FIU. Returning students may have their FIU GPA recalculated by applying the Academic AMNESTY or the Academic SALVAGE policies.

  • Students readmitted under the Academic Amnesty policy may re-establish their eligibility for financial aid through the appeal process.
  • Students readmitted under the Academic Salvage policy must adhere to SAP policies after being reinstated in the University. Pace will be calculated beginning with the term the student has been re-admitted under Academic Salvage policy.

Maximum Time Frame Limitation:

The timeframe of a student’s eligibility for financial aid is limited to 150% of the number of credits required to complete a degree as defined in the university catalog. Credits include attempted credits at the university and transfer credits accepted in satisfaction of course requirements for the degree. Noncredit and/or remedial courses are not included in the quantitative measurements. Time Frame is reviewed at the end of each semester.

The Academic Amnesty and Academic Salvage Policies do not apply to the Satisfactory Academic Progress requirements for Time Frame.

Note: TimeFrame cannot be appealed.

Second Bachelor Degree:

A student's financial aid grant eligibility is limited to the completion of their first bachelor degree. A student must apply for graduation after fulfilling the degree requirements of their first bachelor degree.

A student pursuing a second bachelor degree before graduating from their first bachelor degree will be at risk of losing their grant aid that is only applicable to their first bachelor degree. 

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Satisfactory Academic Progress requires students maintain a completion rate of 67% or higher to remain eligible for financial assistance. To determine how many hours you need to earn to comply with the SAP policy, you can enter your information into the SAP Calculator to assist you. You can find most of the information required in your unofficial academic transcripts located in your my.fiu.edu portal. Financial Aid is required by regulation to include all attempted course work when calculating your GPA and progression rate. 


Attempted
Hours

Earned
Hours

Total Credit Hours From Unofficial Transcript

Anticipated Credit Hours for Current/Next Semester (Attempted & Earned)

Total Hours

Progression Rate

 

%

                                                                                                              


Disclaimer:
The Pace Calculator is intended to serve as a planning tool for students to determine their progression rate. The results are unofficial. Official Pace results are determined by the Financial Aid Office.
 

 Changes in federal regulations (34 CFR Section 668.2) now require that the  Financial Aid Office monitor and adjust a student’s enrollment level for Title IV aid if, or when, they repeat course work for credit that they have already earned. Students can retake courses and receive federal aid if they had previously failed a course, but can only receive financial aid one more time for a course that has been previously passed. A passing grade is defined as D- or better.

 

Please note that the repeat course policy for financial aid is separate from institutional academic polices regarding repeat courses. Regardless of the grade received, courses are not eligible to be covered by financial aid after a 2nd attempt has been made for a course that has at any time previously earned a passing grade.

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Courses taken at another institution will count towards Timeframe and Pace. A student’s percentage will be calculated based on the credits passed/ attempted at FIU and credits passed/ attempted at the other institution. The combined percentage will determine whether a student is eligible or not.

Concurrent Enrollment and Consortium students must submit a copy of an official transcript from the Host institution as soon as grades are available.

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Students may re-establish their eligibility for financial aid through the appeal process. A student may also re-establish financial aid eligibility by improving their academic standing in subsequent evaluation periods to satisfy the qualitative and quantitative sections of the Satisfactory Academic Progress policy.

Dismissal: Students who are dismissed from the University for academic reasons are ineligible to receive financial aid until the student has been reinstated to the University as per Florida International University Registrar’s Policies.

  • The student may re-establish financial aid eligibility through the appeal process.
  • A student may also regain eligibility if they choose to attend the subsequent semester without financial aid and they raise their overall GPA to a 2.0 (undergraduate) or 3.0 (graduate). Please note: A student must adhere to both quantitative and qualitative Satisfactory Academic Progress requirements.

PACE: Students not meeting the 67% cumulative requirement at the end of the Spring semester are ineligible to receive financial aid for the subsequent academic year (Summer, Fall, and Spring).

  • The student may re-establish financial aid eligibility through the appeals process.
  • A student may also regain eligibility if they chose to attend the subsequent academic year (Summer, Fall, and Spring) without financial aid. However, they must meet the 67% cumulative requirement at the end of the Spring semester.  Pace will look at the total number of all attempted/earned credits taken at the University inclusive of transfer credits accepted by the University for eligibility.

Students may re-establish their eligibility for financial aid consideration through the appeal process or by improving their academic standing in subsequent evaluation periods to satisfy the qualitative and quantitative sections of the Satisfactory Academic Progress policy. Students not meeting Pace may regain financial aid eligibility  if the student chooses to attend (without financial aid) and they must meet the 67% cumulative requirement at the end of the Spring semester.  Pace will look at the total number of all attempted/earned credits taken at the University inclusive of transfer credits accepted by the University for eligibility.

Students who are dismissed from the University for Academic Reasons are ineligible to receive financial aid until they have been reinstated to the University, have submitted an appeal and have re-established eligibility through the appeals process. A student may also regain eligibility by raising the overall GPA to a 2.0 (undergraduate) or 3.0 (graduate).

 

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Students who do not meet the Standards of Satisfactory Academic Progress may appeal the suspension of financial aid eligibility.

A complete appeal packet consists of the following:

1.      Complete and submit the Satisfactory Academic Progress Appeal Form via the link available in the student’s my.fiu.edu "To Do List".

2.      Submit a written and signed appeal letter including panther ID explaining the unforeseen circumstances which caused the student to fail academic progress. Furthermore, the student must state how the circumstances have changed and what steps will be taken to improve on the academic progress.

3.      Complete and submit an academic plan form provided via the link available in the students my.fiu.edu “To Do List.” The academic plan must be signed and completed by an academic advisor to demonstrate that the student will be able to progress successfully.  The academic plan must include course information for three consecutive semesters and stamped by the academic department.

The student will be responsible for fulfilling the plan accordingly. If the student does not meet the SAP requirements and fails to fulfill the academic plan after the initial suspension of aid, then the student will automatically be denied aid for the academic year. An academic plan for an approved appeal may state specific conditions that must be met. The plan details the academic requirements that ensure the student will meet the SAP requirements in the following semesters. A student is responsible for understanding and abiding by the academic plan.

4.      Submit official supporting documentation that corroborates the circumstances explained in the appeal letter for the specific semesters in which the student did not meet the SAP requirement (s).

 

Incomplete appeals will be REJECTED. The student will have to resubmit the entire appeal packet. The appeal letter and the academic plan are NOT considered supporting documentation.

Examples of valid reasons for an appeal are: The death of an immediate relative, an injury or illness of the student, or other special circumstances that can be documented.

Examples of invalid reasons for an appeal are: Change of major, double major, taking courses for a minor, personal conflict not explained and documented, and/or the need for financial assistance.

Note: Students whose appeals are approved will receive aid starting with the semester they appeal. A student will not receive aid retroactively. The date the appeal is received will determine the semester aid will be reinstated.

Students will be notified of the appeal decision approximately 30 business days after receipt of their appeal.

 

Please note: If a student’s initial appeal is approved and the student fails academic progress the following year, the student cannot appeal.

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Students whose initial appeal is denied will have the right to appeal the decision by submitting a Final Appeal application. The student will be emailed the link with instructions on how to submit the Final Appeal. Once the Final Appeal is processed, the student will be sent an email with a date and time for their Final Appeal appointment. It is the student’s option to attend the Final Appeal session.

 

A FINAL decision will be made the day of the Final Appeal appointment, whether the student is present or not.

Final Appeal requests are reviewed by a committee composed of University personnel. The decision of the committee will be final.

If the Final Appeal is denied the student will be ineligible to receive financial aid until they are able to meet the Satisfactory Academic Progress standards.

 

Please note: If a student’s final appeal is approved they will be placed on probation with an academic plan and reviewed at the end of the spring term in the year in which they have been granted probation.  If at the end of that year the student fails to meet the standards of satisfactory academic progress, the student cannot appeal. 

 

SAP Appeal Deadlines

Students will NOT be able to submit Satisfactory Academic Progress (SAP) appeals after these dates:

 

After the last day of the Fall semester (as per academic calendar) any appeals received for the academic year, will be processed for Spring semester ONLY. Students cannot receive aid retroactively.

 

After the last day of the Spring semester (as per academic calendar), students cannot appeal for the academic year.

 

After the last day of the Summer semester (as per academic calendar), students cannot appeal for the Summer semester.

 

In order for a student’s appeal to be considered for a particular term, they must submit their request prior to the last day of the term as stated on the official academic calendar. Link listed below: 

 

http://onestop.fiu.edu/academic-calendar/

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Florida International University
Modesto A. Maidique Campus
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Miami, Florida 33199

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